From ITShare SA Inc
Confidentiality of Applicants
ITShare will keep all application details strictly confidential and private. Under no circumstance can an ITShare committee member, volunteer or staff member discuss details of recipients with others unless prior consent is given. All application forms will be kept in a safe and secure place.
Confidentiality of Volunteers
ITShare will keep all volunteer registration details strictly confidential and private.
Confidentiality of Staff
ITShare will keep all staff details strictly confidential and private.
Confidentiality of Donors
Donors may stipulate at the time of making a donation that they wish their donation to be anonymous, and ITShare will respect this. The data which may inadvertently be left on magnetic media of any type when a donor gives equipment to ITShare remains the property of the donor, and will immediately be removed by ITShare in such a way that there is no possibility that it could be retrieved by any other person. (See http://dban.sourceforge.net/features.html for information on the software we use for data erasure of ALL hard drives).
ITShareSA Inc. is committed to protecting the privacy and confidentiality of our clients, members, supporters, volunteers and staff. ITShareSA Inc. supports and is bound by the Privacy Amendment (Private Sector) Act 2000 and the National Privacy Principles.
ITShareSA Inc. has always had a policy of protecting the personal information of our supporters, clients, members, volunteers and staff. We remain committed to ensuring that the information you provide to us is secure, accurate and that you are aware of what information is held by us and your rights to access that information.
Information you provide
When you become a service user, volunteer, supporter, member, contractor or a job applicant you are generally asked to provide us with your name and contact details as well as other information. Under the Privacy Amendment (Private Sector) Act 2000, information, which can identify you, is known as personal information. Besides personal information, some specific information about you that may include your racial or ethnic origin, religious belief or affiliation, criminal record or health information is known as sensitive information. We will not collect sensitive information about you without your express consent unless required by law.
Access to your Information
Unless prevented by legislation, you can check the information we hold on you by contacting the State Coordinator and asking for an "access to personal information form". That information will then be made available, within a specified time frame, by allowing you the opportunity to read the details we hold at a ITShareSA site with ITShareSA volunteers or staff present if appropriate. If there are any inaccuracies in the information you can advise changes to the State Coordinator.
How we use information
ITShareSA Inc. uses the information you give to us for the purposes of:
- sending out information about our services
- assessing applications for computers and services
- evaluating ongoing services provided to you
- assessing your application to become a volunteer, member, contractor or employee research and analysis
- maintaining and updating a supporter and sponsorship database
- contacting our volunteers, members, supporters and staff
Your personal information is not disclosed to third parties without your consent or required by law. We may use the information for internal reviews and analysis and may also use it to produce certain consolidated statistics about our services. However, we will not disclose your individual information nor sell, trade or rent that information. If we need to disclose any information to conform with any laws or legal process we will inform you what information has been disclosed and to whom (unless informing you is precluded by legislation), so that you can take necessary action.